EXHIBITS

Many of the physicians who will attend this convention have excelled in different specialties and sub-specialtiesand occupy high positions as faculty members of medical schools, heads of departments, and executives ofhospital staff. The AAPI Convention is your opportunity to meet directly with these physicians who are leaders intheir fields and play an integral part in the decision-making process regarding new products and services.In addition to consumers of medical and pharmaceutical products, devices and equipment, practice-relatedservices, financial services, office supplies, etc., you will also meet senior members of management who influencethe purchase of such services for hospitals, medical schools, and health care facilities. The AAPI Convention iswhere you can reach your target audience of several thousand under one roof.Sign up now and make the convention part of your marketing plans. If you have any questions or need furtherinformation on the online booth registration, please contact: AAPI Headquarters:convention@aapiusa.org or (630)-990-2277

BOOTH TYPE

Price

Pharmaceutical Companies*

$10,000

Healthcare/Financial/Real Estate

$7,500

Jewelers

$5,000

Indian Merchandise

$3,500

Non-Profit*^

$1,500

* No discount on Pharmaceuticals/Non-Profit booths
^ Limited quantity of non-profit booths (10)

* SPECIAL PACKAGE - Booth Price + $2,000:

  • One Booth as described above
  • Two (2) A-Z Packages (Includes all Meals; 1 hotel room for 2 for 3 nights; 1 parking ticket)
RESERVE YOUR BOOTH

FAQ

Indian Merchandise Booth includes below

  • Handicrafts: Items like pottery, wood carvings, and handmade toys that showcase traditional Indian craftsmanship.
  • Home Decor: Includes tapestries, wall hangings, Indian-themed art prints, and decorative pillow covers.
  • Spices and Culinary Items: A variety of Indian spices, tea blends, and regional specialties that cater to culinary enthusiasts.
  • Wellness Products: Traditional Ayurvedic products such as herbal supplements, oils, and personal care items.
  • Books and Music: A selection of books on Indian culture, history, and spirituality, along with music CDs featuring classical, folk, and contemporary Indian music.
  • Incense and Essential Oils: Various types of incense sticks, cones, and essential oils commonly used in Indian households.
  • Religious and Spiritual Items: Statues, prayer beads, and other items used in religious rituals and practices.

We anticipate an audience of 2,000-2,500 attendees. However, AAPI cannot guarantee the number of attendees or sales.

Reserve your booth online! Click the "Reserve Booth" button to begin the registration process. You can even interactively select your booth space during registration.

Cancellations must be submitted in writing to the AAPI Executive Office. The postmark date according to the US Postal Service will determine your refund eligibility.

  • A full refund minus $100/package will be issued if the request is made on or before April 30, 2025
  • A 50% refund will be issued if the request is made between May 1 and June 15, 2025
  • No refunds will be issued after June 16, 2025
RESERVE YOUR BOOTH

BOOTH DETAILS

  • Standard 10′ x 10′ booth drape, consisting of 8’ high back wall and 3’ high side rails.
  • One – 7” x 44” Booth identification sign
  • Two – 6’X30” Skirted Table
  • Two – Side Chairs
  • One – Waste basket

EXHIBIT LOGISTICS

All logistics and booth supplies are coordinated by the Exhibit Company. Please visit the link to the exhibitor quick facts/kit and online catalog for more information. Remember to place your order early to take advantage of early bird rates and prime locations.

BOOTH INSPECTION

Booths are to be fully set up and staffed for inspection at which time the Fire Marshal and AAPI Staff will walk through the exhibit floor. If the exhibitor fails to abide by the guidelines, they will forfeit their exhibit booth and the fee will not be refunded. Please refer to the complete exhibitor rules and regulations under the Exhibitors Tab on the AAPI Convention website www.aapiconvention.org

EXHIBITOR MOVE-IN

  • Thursday July 18, 2024: 9:00 AM – 12:00 PM

EXHIBIT HOURS

  • Thursday July 18, 2025: 01:00 PM – 7:00 PM
  • Friday July 19, 2025: 8:00 AM – 7:00 PM
  • Saturday July 20, 2024 8:00 AM – 7:00 PM
  • Sunday July 21, 2024 – 8:00 AM – 7:00 PM
  • Monday July 22, 2024 – 8:00 AM – 12:00 PM

EXHIBITOR MOVE-OUT

  • Monday July 22, 2024 by 12:00 PM

Exhibitor Passes

  • You will be provided with three exhibitor passes. Additional passes can be requested at additional cost but are subject to availability and approval.

Lead Retrieval Options

  • Maximize your networking opportunities with our lead retrieval system. Lead Retrieval is via mobile app and costs $150 each login. This tool is essential for capturing and managing leads directly from your booth, enhancing your ROI from the event. Purchase lead retrieval at https://tinyurl.com/exhibitorleadretrieval

Meal Arrangements

  • Please note that meal passes are not included. Exhibitors will need to make their own meal arrangements. Dining options are available within and near the Marriott Marquis.

Hotel Reservations

  • Discounted hotel stays are available through AAPI at $1500. Use our dedicated booking link: Book Your Stay. to booth hotel stay from July 18-22

BOOTH RENTAL

  • No discount on Pharmaceuticals/Non-Profit booths
  • Booth rental fees are payable by check or credit card in US funds only. Contact the AAPI office for wire transfer instructions, if required.
  • The booths will be allocated on first come first serve basis.
  • Exhibit Booth Selection Available Exclusively Online

CANCELLATION POLICY

  • Cancellations must be made in writing to the AAPI Executive Office. Postmark by US Postal Authorities will be the determining factor.

CANCELLATION DEADLINES

  • A full refund minus $100/package will be issued if the request is made on or before April 30, 2025
  • A 50% refund will be issued if the request is made between May 1 and June 15, 2025
  • No refunds will be issued after June 16, 2025

Important Forms and Requests:

  • Electrical Order Form
  • Internet Order Form
  • FedEx Form – Shipping to Location
  • Exhibitor Booth Cleaning Form
  • Requests for additional Exhibitor Services like tables, chair etc – Pls send email to medialogisticsusa@gmail.com
Download FORM
RESERVE YOUR BOOTH

Indian Merchandise Booth includes below

  • Handicrafts: Items like pottery, wood carvings, and handmade toys that showcase traditional Indian craftsmanship.
  • Home Decor: Includes tapestries, wall hangings, Indian-themed art prints, and decorative pillow covers.
  • Spices and Culinary Items: A variety of Indian spices, tea blends, and regional specialties that cater to culinary enthusiasts.
  • Wellness Products: Traditional Ayurvedic products such as herbal supplements, oils, and personal care items.
  • Books and Music: A selection of books on Indian culture, history, and spirituality, along with music CDs featuring classical, folk, and contemporary Indian music.
  • Incense and Essential Oils: Various types of incense sticks, cones, and essential oils commonly used in Indian households.
  • Religious and Spiritual Items: Statues, prayer beads, and other items used in religious rituals and practices.

We anticipate an audience of 2,000-2,500 attendees. However, AAPI cannot guarantee the number of attendees or sales.

Reserve your booth online! Click the "Reserve Booth" button to begin the registration process. You can even interactively select your booth space during registration.

Cancellations must be submitted in writing to the AAPI Executive Office. The postmark date according to the US Postal Service will determine your refund eligibility.

  • A full refund minus $100/package will be issued if the request is made on or before April 30, 2025
  • A 50% refund will be issued if the request is made between May 1 and June 15, 2025
  • No refunds will be issued after June 16, 2025
RESERVE YOUR BOOTH